Policies


Loudon Fencing Policies

At Loudon Fencing, our goal is to provide a welcoming, nurturing environment for athletes of all skill levels and their families. In order to do so, we maintain a side of policies designed to keep our facility running smoothly. For more information about the Loudon Fencing policies, please don't hesitate to reach out.


Private Lessons

If a student (not the coach) misses a private lesson, the lesson is forfeit. The only exception to this rule is if the student cancels the lesson in the Pike registration system 48 hours in advance. If the student cancels the lesson 48 hours in advance, the student has one month to reschedule a lesson in a time slot left vacant because another student canceled their lesson. If the coach misses a private lesson, they will either offer a make-up lesson or a credit will be given towards the next payment.

Privacy

Once a waiver form is signed, Loudoun International Fencing Club may use pictures of you on social media or for marketing and publicity purposes. First names may be used on social media, but last names will only be used after having asked specific permission. Other than in the cases listed above, Loudoun International Fencing Club will not share any of your personal information.
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Cancellations

We reserve the right to cancel a class or camp if there are not enough fencers signed up for the class or camp. If a class or camp is canceled, anyone who has already paid for the class or camp will have their money refunded in full. Additionally, activities on a particular day may be canceled due to inclement weather, illness, or other unexpected circumstances.

If a class is canceled, the current session will be extended to make up for the cancellation. If a camp is canceled on a particular day, 20% of the cost of the camp will be refunded (assuming a 5-day camp). If the club is closed due to weather or other unexpected circumstances, the home page of this website will be modified to indicate the closure. The closure will also be posted to the club Facebook and Twitter pages.

Refunds

If a fencer cancels his registration for a class session before the first class, the cost of the class session will be refunded in full. If the fencer decides to cancel his registration after the first class but before the second class, the cost of the class session will be refunded minus the cost of a single day of class. After the second class, it will not be possible to get a refund for that particular class session. In order to receive a refund on a camp, registration for the camp must be canceled 4 weeks before the camp.